When Should You Book a Wedding Venue?

open planner on table with clear vase and pink flowers and glass candy jar
Experts recommend booking a wedding venue 9 months to a year in advance.

You’ve said “yes” to the proposal, now it’s time to say “yes” to a wedding venue. But how far in advance should you book? It’s recommended to reserve your venue 9 to 12 months in advance, if not more, especially for a barn wedding.

While nearly a year in advance may seem like a long time, Saturday is the most popular day for weddings, and each year only has 52 Saturdays. 

That number drops even further if you’re planning a wedding in a certain season or trying to avoid having a wedding the same week as a major holiday, like Christmas.

Rustic barn weddings, such as those hosted by The Barn at Fairview Acres, are chic, classic and romantic. However, they’re also very popular during the peak wedding months of May to October.

Booking Far in Advance Gives You Options

The further in advance you book, the more time you have to visit and tour sites.

Want a barn wedding or an outdoor ceremony? A year in advance will give you time to see what the weather conditions are like that time of year. What time is sunset? Will your guests enjoy mingling outside in the last glow of twilight? Or will it be dark by the time you sit down for dinner?

red heart and silver heart images fit together like a puzzle

Planning a wedding is like putting together a puzzle. The pieces have to fit, and one of the biggest pieces is the venue.

When the venue is reserved, you not only have your location locked down, you also have the date of your wedding decided. (Don’t forget, not only will the date be the day you say “I Do,” it also will be the day you celebrate your anniversary for decades to come.)

With the date and venue in hand, you can start booking other key wedding elements, such as the photographer, caterer, and florist. 

Each venue has a seating capacity and you can use that number to determine your invitation list. 

There are perks to booking in advance. The further in advance you book, the more options you’ll have for available dates. Some venues also offer early booking discounts.

Take Advantage of Perks Offered at Your Venue

Deciding the date and location months in advance gives your immediate family and friends time to make their own travel arrangements for your nuptials. 

Planning a wedding may seem like a daunting task filled with a never-ending list of “to dos,” but deciding a venue can make some of those decisions easier or even eliminate some. 

The Barn at Fairview Acres provides table decor options, for example, saving you the hassle of trying to purchase dozens of Mason jars or ensuring you have enough battery-operated candles. 

They also provide a designated driver service so you know your guests make it back to their hotel safely. 

The Barn at Fairview Acres’ list of amenities includes a Bridal Suite and Groom Bin so you don’t have to worry about where you’re going to get ready for your wedding.

Interior of The Barn at Fairview Acres with tables set up for a wedding
Once you know your wedding venue and how many it will seat, you can plan your guest list.

Need to Book a Venue at the Last Minute? Be Flexible

Booking well in advance is ideal, but what if you don’t have 9 months to a year? What if you’re planning on getting married sooner? Are your wedding plans doomed?

Fear not, as long as you’re willing to be flexible, you can still book a wedding venue. Your ideal wedding date might not be available, but if you’re willing to look at alternative weeks or months some venues may still have a Saturday available that you can book for your own event.

Saturdays are the most popular days for weddings, but nothing’s stopping you from booking a Friday night wedding or tying the knot on Sunday afternoon.

Is it Labor Day or Memorial Day weekend? Perhaps a Sunday evening wedding would be ideal if you know your guests have a three-day weekend.

Your wedding is a special day, and your venue choice can make it extraordinary. Let us be a part of your celebrations.

We can answer any questions you might have about The Barn at Fairview Acres. Give us a call!

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